WhatsApp clocking
Supervisors or registered employees can send controlled clocking requests, with proof, time, site and approval workflow.
Time, attendance and labour-cost control
Clock staff with WhatsApp, face, RFID or Android — and see attendance immediately.
Estimate the cost of lost minutes, missing clockings, suspect attendance, uncontrolled overtime, payroll corrections and idle crews. Start with one practical workforce-control process around your real staff, sites, crews, shifts and payroll rules.
WhatsApp supervisor clockingFace, RFID and Android optionsPayroll-ready attendance control
Starting pointOne attendance review
Clocking channelsWhatsApp · face · RFID · Android
Initial scopeOne site, crew or depot
Software approachConfigured around your payroll rules
What the future StaffTime360 app can control
Connect clock events, staff, crews, sites, devices, shifts, exceptions, payroll and audit history in one practical view.
The uploaded DynamicWorkforce code already points to the real building blocks: ClockEvent, AttendanceDay, AttendanceException, Timesheet, Roster, Shift, Employee, Crew, ClockDevice, RFID credentials, face verification evidence, WhatsApp requests, labour costing, payroll export readiness and audit trails.
Face verification
Use face checks, liveness-ready evidence, match status and review outcomes without naming any specific provider on the public page.
RFID and mobile devices
Support wristbands, cards, readers, Android phones, site devices, offline capture and device health monitoring.
People, crews and sites
Manage employees, crews, departments, sites, contractors, phone registrations and who is allowed to clock where.
Shifts, rosters and exceptions
Compare planned rosters to actual clock events, then highlight late starts, missing outs, absence, overtime and exceptions.
Labour costing and payroll readiness
Convert approved attendance into timesheets, labour-cost summaries, payroll export batches and reconciliation checks.
7-minute discovery questions
Questions to ask before choosing the first clocking method.
These questions make the meeting practical. They help decide whether the first pilot should use WhatsApp, supervisor Android phones, RFID, face verification or a combination.
Who clocks who?
Does every employee clock themselves, or does one supervisor clock a crew from one phone?
Where do they clock?
At one gate, multiple sites, remote projects, depots, vehicles, farms, mines or customer premises?
What proof is acceptable?
WhatsApp message, face photo, RFID tap, GPS location, supervisor approval, Android device or manual override?
What causes payroll disputes?
Missing clock-outs, late arrivals, overtime, absent days, wrong rate, wrong crew, wrong site or supervisor changes?
What must work offline?
Do sites have weak signal, power failures or areas where an Android phone must capture now and sync later?
What must management see daily?
Who is on site, who is late, who is absent, which device failed, which hours are payroll-ready and which need approval?
Free browser calculator
Attendance leakage and payroll-risk calculator
Use rough monthly figures. Results update as you type. The estimate helps identify which clocking and attendance records should be checked first during a local workforce-control discovery.
Your practical first step
Start with one site, one crew or one supervisor before building the full workforce app.
The landing calculator starts the discussion. The future app can then be configured around real employees, sites, crews, shifts, clocking methods, devices, exceptions, approvals, payroll exports and management dashboards.
Estimate the attendance leakage
Use the calculator to identify whether lost time, missing clockings, overtime, payroll corrections or suspect clockings should be reviewed first.
Choose the first clocking channel
Start with WhatsApp supervisor clocking, Android mobile capture, RFID taps, face verification or a controlled manual approval flow.
Use existing information
Start with employee lists, rosters, payroll rules, site lists, attendance sheets, WhatsApp messages and current reports.
Build the ActualStaffTime workflow
Configure the real app around the client’s sites, crews, devices, exceptions, audit rules, payroll exports and dashboards.
Frequently asked questions
Start with clocking. Expand to attendance, labour cost and payroll readiness.
Can one supervisor clock a whole crew from WhatsApp?
Yes. That can be the first simple pilot, especially where staff do not all have smartphones.
Can it support Android phones and offline work?
Yes. The public concept includes Android mobile capture and offline-ready device scenarios where site connectivity is poor.
Can we use face and RFID together?
Yes. Some sites may use RFID for speed and face verification where stronger proof is required.
Can attendance become payroll-ready?
Yes. The intended workflow is clock event to attendance day, exception review, supervisor approval, timesheet and payroll export readiness.
Does the calculator guarantee savings?
No. It is an indicative discussion tool only and must be validated against real attendance and payroll records.
Local South African discovery
Discuss one live staff clocking process with us.
We can show the StaffTime360 concept, walk through one real workforce process and decide whether WhatsApp, face, RFID, Android, rosters, payroll exceptions or labour costing should be solved first.
This static page does not save form values. The email or WhatsApp button opens the application on your device and you decide whether to send the prepared message.